Does your Church have a policy for outside groups to come in and use the facilities? If so, then does it include clear guidelines for the use of all technical equipment, or do you require them to bring their own? It seems logical to expect that a group that rents a room at the Church would expect to have access to the technology in that room. The question then becomes how do you know that they will take good care of it?

If the room only contains a TV and a DVD player, then there is not much concern. Most people know how to run a DVD player, or they can figure it out. But what about the sanctuary, with audio and video systems? For a wedding, lighting might also enter into the picture. No doubt some Churches require that one of their staff be on site for the event given by the outside group, just to make sure that the technology is not abused.