As you plan for the new year, be sure to identify the needs of the Technical Ministry of the Church. Perhaps you need to add or subtract equipment. Machines that are constantly being used eventually break. Equipment also becomes obsolete rather quickly in Technology, so you may have something gathering dust on a shelf. Sometimes you can find a good use for old equipment – e.g. sharing it with another Church that still has a use for it. Or sometimes you just need to discard it. Either way, you need to make room for something new in the New Year.

You also need to plan for how you introduce new technology to the ministry of the Church. Don’t just assume that everyone will instantly like that new Information Kiosk in the hallway. Introduce it gradually. Perhaps you run an article in the newsletter, or add an announcement to the announcement loop that says it is coming soon. List some bullet points that show how Church members will be able to use it. Or better yet, have a short video clip on the web site that has a Church member talking how it will help them find the room change for the evening event that they are coming to. (People don’t always catch the email that announces the change two hours before the event, but the Kiosks will be there so they can look it up.) That avoids the circumstance where someone shows up for the event, but they can’t find it on a large Church campus.

Disaster Recovery involves a whole lot of effort in a short period of time. Planning ahead helps by bringing order to the chaos and helping the recovery go smoothly. You can’t always prevent a disaster from striking. You can support the community of faith by helping them recover. The Church needs to recover, too.

Planning for the recovery of the administration of the Church involves many aspects. The Church can learn from IT Disaster Recovery, but it has some unique needs. People come first; administrative systems come after that. Planning for the recovery of the administration involves all of the following steps:

1. Get church/leadership support
2. Select a disaster recovery team
3. Conduct a Business/Ministry Impact Analysis
4. Build a Technology Recovery Plan
5. Testing and Monitoring
6. Document the plan

For more information, see the following references:
Protecting church data from the unthinkable : information technology (IT) disaster recovery planning by Brian J Shoup.